Adding Mistake-Proofing to Your Updated Processes
by John Gross
Last month’s column recommended updating your current processes to address your growth, change and evolving business needs. As you update these processes, consider incorporating “mistake-proofing” as well. Mistake-proofing, also known as poka-yoke, is a methodology to prevent errors or defects from occurring or, if they do, to ensure they are immediately detected and corrected.
Mistake-proofing helps maintain consistent quality standards. By standardizing processes, simplifying workflows, and incorporating error-proofing devices and mechanisms, small businesses can minimize the risk of errors and defects in their products or services. Mistake-proofing not only enhances customer satisfaction but also improves the bottom line by reducing rework and waste.
Mistake-proofing also improves the softer side of a business by fostering a culture of accountability and continuous improvement through empowering employees to identify and address potential sources of errors. Furthermore, mistake-proofing contributes to a safer work environment.
To implement mistake-proofing, first recognize that it applies to both production and administrative processes. Leverage the analysis you create to identify needed changes to your processes from the point at which you last updated them. Identify and prioritize opportunities for mistake-proofing and then get to work.
Potential techniques for mistake-proofing include
- Checklists
- Visual management
- Error-proofing devices
- Designing out the error
- Standardizing and simplifying
- Education and training.
Incorporating physical and administrative mistake-proofing helps businesses to optimize their operations and maintain a competitive edge in today’s market. By investing in mistake-proofing, businesses can simplify workflows, enhance quality, improve customer and employee satisfaction, and, ultimately, improve the bottom line.
If you want more information on mistake-proofing techniques, Google “mistake-proofing” or “poka-yoke” or contact me!
John Gross is an EOS Implementer who helps businesses achieve Vision, Traction, and Healthy. You can contact John at John@ DrivingChangeInc.com or call 636.667.0579.