Onboarding a new employee can be a cumbersome process. Recently companies have started to implement electronic onboarding. This means a portion of the onboarding process is completed electronically before the employee even begins working.
There are a couple of common electronic onboarding methods. One simple method is to email the paperwork and request that the employee bring the completed forms on his or her first day. A more progressive method companies are moving toward is an actual platform where the employee can log on and complete the paperwork.
The Survey Says
According to AAIM Employers’ Association’s 2015 survey of 134 metro St. Louis and Central Illinois businesses, 12% of employers are already using an electronic onboarding platform. Furthermore, 5.2% of these companies have their onboarding platform integrated with their payroll system and 7.5% of them have their onboarding platform integrated with their applicant tracking system.
Issues to Consider
• Since employees may be completing these forms before their first day, ensure that they are paid accurately for time worked.
• Review all submitted forms for accuracy. If the paperwork is electronically completed, it is easy to overlook inaccurate or incomplete information.
• Last, ensure your company has the correct safeguards in place to guarantee that confidential information cannot be shared.
Jessica Flora, PHR (solutions.team@aaimea.org) is on the Research and Solutions Team for AAIM Employers’ Association, which helps Missouri and Illinois companies manage their people and processes.
Submitted 8 years 207 days ago